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Internal Auditing Dot Mandese 123 W. Indiana Avenue, Room 301 Deland, FL 32720 Main Line (386) 736-5934 Fax (386) 626-6628

General policy
Internal Auditing is an independent appraisal function established to conduct reviews of operations and procedures and to report findings and recommendations to the Deputy County Manager (CFO) and the agency reviewed.

Authority
The function of Internal Auditing was created by Ordinance in 1980.

• Internal Audit personnel will be granted unlimited access to all County activities, records, property and employees.

• Internal Auditing is a staff function that has no direct authority over activities which its personnel review.

Responsibilities
Internal Auditing in responsible for performing financial-related audits, performance audits, and special studies which may result in more efficient operations, more effective program results, significant cost savings and/or stricter compliance with laws, regulations, policies and procedures.

General objectives

• Determining that the overall system of internal control and the controls in each activity, under audit are adequate, effective, efficient and functioning.

• Determining the reliability and adequacy of the accounting, financial and reporting systems and procedures.

• Determining that County activities are in conformance with County policies and procedures, state and federal laws and regulations, contractual obligations and sound business practices.

• Ascertaining the extent to which County assets are accounted for and safeguarded from losses of all kinds and, as appropriate, verifying the existence of such assets.

• Appraising operational procedures to ascertain whether results are consistent with established objectives and goals and whether the procedures are being carried out as planned.

Confidentiality
Confidential information is information of a proprietary or sensitive nature about Volusia County, its vendors and employees.

It is to be used solely for County purposes and not as a basis for personal gain by the auditor.

Independence
Internal Auditing is an independent appraisal function. The objective of internal auditing is to provide information to improve public accountability and facilitate decision-making by parties with responsibility to oversee or initiate corrective action. 
To maintain independence and objectivity, staff members will not be assigned audits involving the following instances.

• Any situation in which a conflict of interest or bias is present or may be reasonably inferred.

• Any situation that involves a member of the auditor's immediate family.

• Any activity that the auditor previously performed or supervised unless a reasonable period of time has elapsed.

Code of Ethics
The purpose of The Institute of Internal Auditing’s Code of Ethics is to promote an ethical culture in the profession of internal auditing. Internal auditing is an independent, objective assurance and consulting activity designed to add value and improve an organization’s operations.  It helps an organization accomplish its objectives by bringing a systemic, disciplined approach to evaluate and improve the effectiveness of risk management, control and governance process.

The Institute’s Code of Ethics extends beyond the definition of internal auditing to include two essential components:

• Principles that are relevant to the profession and practice of internal auditing.

• Rules of Conduct that describe behavior norms expected of internal auditors. These rules are an aid to interpreting the principles into practical applications and are intended to guide the ethical conduct of internal auditors.

Applicability and enforcement 
For Institute members and recipients of or candidates for IIA professional certifications, breaches of the Code of Ethics will be evaluated and administered according to The Institute's Bylaws and Administrative Guidelines.

Principles

• Integrity
  The integrity of internal auditors establishes trust and thus provides the basis for reliance on their judgment.

• Objectivity
  Internal auditors exhibit the highest level of professional objectivity in gathering, evaluating and communicating information about the activity or process being examined.  Internal auditors make a balanced assessment of all the relevant circumstances and are not unduly influenced by their own interests or by others in forming judgments.

• Confidentiality
  Internal auditors respect the value and ownership of information they receive and do not disclose information without appropriate authority unless there is a legal or professional obligation to do so.

• Competency
  Internal auditors apply the knowledge, skills and experience needed in the performance of internal auditing services.

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