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County of Volusia
Children and Families Advisory Board Minutes
Thursday, January 03, 2008 4 p.m.
Thomas C. Kelly Administration Center
County Council Chambers
123 West Indiana Avenue
DeLand, FL 32720

Call to Order
Carrie Baird called the meeting to order.

Roll Call
Donna Lamison
It was determined that a quorum was present.

Item 1 – 2008/2009 Funding Criteria
Carrie Baird called for public participation. She then introduced Edward L. Jasper, Director of the Division of Community Assistance. Mr. Jasper introduced Dave Byron, Interim Director of the Department of Community Services and Director of Community Information.

Mr. Byron thanked the board and staff for the assistance they provided to the county. He raised the issue of the upcoming election and the financial impact it could have on the county’s budget.

Mr. Jasper advised the board that in accordance with County Resolution 2007-73, the Children and Families Advisory Board is responsible for advertising funding availability; receiving applications; and making funding recommendations to the County Council. Therefore, funding criteria must be established.

Staff recommendation: Review and establish 2008/2009 funding criteria.

Mr. Jasper briefly reviewed the process thus far and asked the board to focus on the recommendations proposed by staff. Thorough discussion ensued on an item-by-item basis:

Item 5. State agencies and city governments will be considered for funding only if the service or program provided by those entities is the only service of that kind in the geographic area and not funding the program would eliminate services for residents of that location. State agencies and city governments will be strongly encouraged to collaborate with nonprofit organizations to provide the services on their behalf.

Dave Evans moved to adopt the Item as amended above. Dr. Kimmons seconded the motion. Motion unanimously accepted.

Item 8. The due date of the application is March 7, 2008 at 5 p.m. Exceptions for applications received after the due date and time will be at the discretion of the Children and Families Advisory Board. Agencies will be advised on the date of the agency presentations of the status of the application. Prior to the application deadline, any agency knowing that it cannot meet the submittal date may request an extension of the application deadline through Community Assistance staff. Community Assistance staff will grant a 5 working-day extension to those agencies. The CFAB would consider those applications for funding. A pattern of lateness by the agency may affect future funding.

Public Participation
Claris MacKie, Executive Director, Family Renew. I am the only staff person at my agency. I like the idea that if I became ill or had an accident, Family Renew would not be jeopardized.
David Kerr motioned to adopt the Item as amended above. Dr. Kimmons seconded the motion. So moved.

Item 11. Special consideration may be given to agencies that have experienced a significant decrease in state or federal funding of the program for which funding is being requested.

Dave Evans moved to strike entire Item. Debra Denys seconded. So moved.

Public Participation
Joe Sullivan, Boys and Girls Clubs. Requested changes in verbiage to reflect agencies that are not mainly state and federally funded, but have received significant cuts in funding.

Item 2. Agencies that do not have a proven history of program success and financial accountability are not eligible to apply for funding. This could result in the denial of financial support for new programs, but also could enhance prospects for funding for viable and accountable agencies.

Dave Evans motioned to accept Item 2 as written above. Debra Denys seconded. Unanimously approved.

Public Participation

Adjournment
Carrie Baird adjourned the meeting at 5:00 p.m.

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