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County of Volusia
Children and Families Advisory Board
Minutes of the January 22, 2003 Meeting- 5:00pm,
United Way

Call to Order 5:15 pm

Attendance

Quorum Yes

Chair’s Report

• Chair set meeting dates for 2003. Mrs. Bruno stated that County Council is to appoint new Board members at their meeting tomorrow 1/23/02. Application Review Meeting Date is set for April 2, 2003. Tentative dates for subsequent meetings are June 25 and October 22. Election of Officers will also be held on April 2, 2003.

Minutes

A motion was made by Maria Augustine to accept the minutes of the October 23 and December 10 meeting. Motion was seconded by Dr. Henry Martin. Motion passed.

Old Business: None

New Business:

• CFAB established Goals for 2003, which are the same as 2002. Motion made by Dr. Henry Martin to adopt goals, seconded by Alice Johnson. Motion passed. (See attached for detail)
• The Board developed a procedure for requesting funds outside the application process. The following criteria was established (1) targeting the applications based on prioritized categories of service, which will be identified at the June 25 meeting, (2) set a limit (cap) on requested amount of funding (3) not fund existing programs, only new or expanded programs, and (4) target a geographic area. Alice Johnson stated the Board still has the authority to authorize emergency assistance. Motion made by Alice Johnson to adopt previous items and include that there would be an application for the funds and she recommended that any agency requesting $1,000 or over must complete application and meet above criteria. Seconded by Mary Lou Mirino. Motion passed.
• The Board requested a listing of agencies providing residential programs and those programs that receive matching funds. These agencies are held harmless. The Board defined application criteria regarding applications for 2003-2004 funding: 1. Accept all applications, even incomplete, and let score reflect incompleteness. Staff will note any information missing. 2.The cut-off score for new programs is 2.0. 3. The cut-off score for existing programs is 1.75. For programs scoring less than 1.75 funding could be cut up to 50%. 3. The percentage cap on new programs is up to 7% . 4. There is a $25,000 cap on all new programs and 10% cap on existing programs over prior year’s funding. Motion made by Alice Johnson to approve above criteria and seconded by Dr. Henry Martin. Motion passed

Public Participation: Gail Camputaro, Joan Thompson, Brenda Cusack, Claris MacKie, Debbie Miller

Adjournment: 6:25 pm

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Volusia County, Florida.