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County of Volusia
Children and Families Advisory Board
Minutes
Thomas C. Kelly Administration Center
County Council Chambers, Room 204
123 West Indiana Avenue
DeLand, FL 32720
Wednesday, March 14, 2007 5:30 pm

Call to Order
Dr. Henry Martin explained public participation and called to order at 5:30 p.m.

Roll Call
Introduction of County Staff
Chair’s Report
Revised agenda format

Item 1
Request for approval of minutes for January 31, 2007 regular meeting.

Dave Evans motioned to accept the minutes as written. Karen Bourbonnais seconded the motion. Motion unanimously accepted.

Item 2
Financial Summary update, staff report, and Board discussion
Peggy Johnson updated the financial summary

Item 3
Due to the conflict of interest of several CFAB Board members who serve on the Early Learning Coalition, County Management will approve cancellation of Contract CS-7005 with Child Resources Network effective March 1, 2007 (balance of FY 06 contract $140,870.34) and award balance of contract for services to the Early Learning Coalition of Flagler Volusia effective March 1, 2007.

Dave Evans discussed the necessity to have program budgets submitted for board review.

Deborah Denys clarified that the shift was normal and should have taken place quite some time ago.

Karen Bourbonnais requested that someone from Early Learning Coalition come before the board to discuss future plans due to the amount of money the board has allocated for funding.
Victoria Stark, Director of Early Learning Coalition, came to update the progress of the transition. Everything is going smoothly they have been responsible for matching funds since ’99, business will continue as usual, everyone has been serviced, and new staff members are being interviewed to maintain the normal operations.

Item 4
Approve agencies to provide summer camp program services as follows:
City of Daytona Beach Leisure Services Dept.
First Smyrna Learning Center, Inc.
God’s Covenant Mission Center, Inc., Lake Helen
Mt. Calvary Academy, Daytona Beach
New Hope Human Services, Inc., Deltona
Salvation Army, Daytona Beach
Strong Tower Mission Ministries @ Seville

Determine of late application will be considered for funding:
Kidz Power Summer Camp – Received after due date by fax

Dave Evans questioned if all of those whose applications were received on time were being represented and if Kidz Power serves kids in an underserved area.

Peggy Johnson stated that all of those who submitted an application on time were in fact being represented and Volusia County Leisure Services offers child care services in Holly Hill.
Peggy Johnson also stated that the board previously considered items on an individual basis and faxed applications had not been previously accepted. The deadline was on a Friday and the application was faxed in over the weekend.

Board discussed how the dollars will be used if not funded, and there were 30 students on late application.

Carrie Garnett stated that precedence should not be made to accept late applications unless there was a definite emergency.
Dave Evans motioned to accept applications which were on time.

Deborah Denys seconded the motion

Motion unanimously accepted.

Item 5
(1) Reallocate $23,148 in unallocated children’s program funds to Summer Camp Scholarship Funds
(2) Reallocate $19,949 from cancelled Bethune Center contract to Summer Camp Scholarship Funds
(3) Allocate $20,000 from contingency funds to Summer Camp Scholarship funds.

Mary Bruno motioned to reallocate funds as stated

Carrie Garnett seconded the motion

Motion unanimously accepted

Item 6
Allocate $12,000 of summer camp funding for special needs children.

Dave Evans questioned the number of potential clients needing the funds.

The board discussed that if the funds were not used they would go back for regular scholarships.

Robin Bass of Children’s Medical Services addressed the board stating that there were over 1500 special needs children and that the recommended $12,000 for 20 children would not be too much to set aside for a great cause.

Mary Lou Mirino motioned to accept requested funds up to $12,000

Dave Evans seconded the motion

Motion unanimously accepted

Item 7
Transfer $5,000 from the Community budget, designated for homeless scholarships, to the United Way of Volusia/Flagler County for the purpose of assisting families who are homeless as a result of the February tornados.

Board discussed how money would be spent and whether $5,000 would be enough, it was asked that someone from the United Way come before the board confirming the need for the funding.

Edward Jasper stated that since the Christmas Day tornados, meetings have been conducted weekly with all of the relief organizations to assess need; since FEMA stepped in they are making sure no one falls through the cracks and everyone is currently getting the help they need.

Deborah Denys discussed that in Item 6 there was an extreme need for assistance, yet this item there was uncertainty in whether there is an immediate need.

Mary Bruno suggested that this item be reexamined with more information at the next meeting.

Dave Evans motioned to table Item 7 until the next meeting
Mary Bruno seconded the motion
Motion unanimously accepted

Public Participation
Joe Sullivan, Claris Mac’Kie, Peggy Johnson expressed appreciation and thanks to all out going board members
Recognition of out-going board members
Edward Jasper introduced Frank Bruno, County Chair
Mr. Bruno gave his comments on the loss of institutional knowledge on behalf of Volusia County Council.
Mr. Bruno presented each out-going board member with a plaque of appreciation.

Adjournment
Dr. Henry Martin, Chair adjourned meeting.

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