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County of Volusia
Children and Families Advisory Board
Thomas C. Kelly Administration Center
County Council Chambers, Room 204
123 West Indiana Avenue
Deland, Fl. 32720
Wednesday, August 29, 2007

Call to Order: 5:15 pm

Roll Call – Melinda Crowe

Item 1 - Minutes

Motion by Dr. Willie Kimmons and seconded by Deborah Denys to approve the July 24, 2007 and August 3, 2007 minutes of the CFAB meetings. Motion passed.

Item 2 – Budget Sub-Committee Funding Recommendations

Diana Phillips advised that the budget subcommittee met on August 16, 2007 to review the scores of each agency application and to make recommendations for the FY 2007/08 children and community programs funding. Each board member has been provided with a copy
of the recommendations.

Dave Evans, Budget Sub-Committee Chair, reviewed funding criteria previously approved by the Board and summarized budget sub-committee funding recommendations.

Public Participation: Gail Camputaro, Executive Director of the Council on Aging, commended the Board for their work this year in reviewing the applications. Agencies that receive state and federal match should be held harmless.

Motion by Dr. Kimmons and seconded by Cherry Smith to accept budget sub-committee recommendations for children funding, excluding the Early Learning Coalition, due to a conflict of interest by Deborah Denys. Motion passed.

Motion by Dr. Kimmons and seconded by David Kerr to accept budget sub-committee recommendations for the Early Learning Coalition. Motion passed. Deborah Denys abstained. (Form 8B, memorandum of voting conflict for county, municipal, and other local public officers attached).

Motion by Deborah Denys and seconded by Dr. Kimmons to accept budget sub-committee recommendations for existing community funding, excluding the Association for Retarded Citizens, due to a conflict of interest by Dr. Kimmons, and Council on Aging, due to a conflict of interest by David Kerr. Motion passed.

Motion by David Kerr and seconded by Cherry Smith to accept budget sub-committee recommendations for the Association for Retarded Citizens. Motion passed. Dr. Kimmons abstained. (Form 8B, memorandum of voting conflict for county, municipal, and other local public officers attached).

Motion by Cherry Smith and seconded by Dr. Kimmons to accept budget sub-committee recommendations for the Council on Aging. Motion passed David Kerr abstained. (Form 8B, memorandum of voting conflict for county, municipal, and other local public officers attached).

Item 3 – Application Amendments

Motion by David Kerr and seconded by Dr. Kimmons to allow agencies to submit revised program budgets reflecting recommended funding, revised demographics, and proposed outcomes, as appropriate within five working days of agency notification.

The Board reverted to item 2 because no action had been taken on the approval of funding of new community programs.

New Community Programs

Motion by Cherry Smith and seconded by Dave Evans to fund two new community programs;
Catholic Charities $3,250 and Easter Seals $6,500. Motion passed.

Item 4 – Appropriate Reserve Funding

Diana Phillips advised the Board that funds in community contingency (approximately $21,000) must be dispersed by September 30. 2007.

Susan Clark, Executive Director of the Neighborhood Center advised board of need for shelter
funding, as five to seven families are turned away every day that need assistance with rent.

Motion by Cherry Smith and seconded by Dr. Kimmons to disperse balance of community contingency funds to all community agencies currently under contract, that provide assistance for rent, mortgage and utilities, and authorize County staff to disperse funding equitably for rent, mortgage and utilities. Motion passed.

Item 5 – Establish 2008 Annual Goals

Resolution No. 2007-73 of the County Council of Volusia County, FL provides that the Children and Families Advisory Board is responsible for assessing and evaluating needs, developing strategies to meet needs; establishing program outcomes and developing work plans and goals annually.

Board discussion ensued regarding how to proceed in determining the most critical needs in the community. The Board concluded that conducting a community workshop and inviting agencies to share needs assessments would provide valuable information.

The board decided to meet with their respective council members on an individual basis. A synopsis of discussion points will be provided. The board meeting scheduled for October 23 was changed to October 11.2007. The workshop was scheduled for November 12, 2007, 9:00am-12:00pm.

Discussion by board members of matters not on the agenda

Carrie Garnett advised that a letter of resignation has been received from Karen Bourbonnais, who served as vice-chair.

Motion made by Dave Evans and seconded by Dr. Kimmons to elect Deborah Denys as vice-chair. Motion passed.

Discussion by staff of matters not on the agenda

Diana Philips advised Board that during review of the applications two agencies (Bethune Cookman University and Family Crisis Center) had contracts cancelled for cause. The Board requested an explanation. Ms. Plummer of Family Crisis Center responded. No response has been received from Bethune Cookman University.

Adjournment at 6:25 pm

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