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County of Volusia
Children and Families Advisory Board
Minutes of the October 22, 2003 Meeting- 5:30 pm
United Way
2747 West International Speedway Blvd.
Daytona Beach, Florida
386-943-7039
 

Call to Order - 5:30 pm

Attendance

Quorum: Yes

Chair’s Report: Chair advised the CFAB Sub-Committee met to work on application process and plan of action for Family Child Care Licensure.

Correspondence: Healthy Start – change in Executive Director; Mary Jo Murphy – Carrie Wilson is Interim Director.
Request from Great Kids to move funding from Tomoka to Holly Hill. Motion made by Karen Bourbonnais and seconded by Maria Augustine to approve request. Motion passed.

Strong Voices – newsletter- information only.
Florida Methodist requesting assistance to support Christmas Drive Thru lighting display. Board invited to participate.

Old Business: Family Home Child Care Licensure – Board members reminded to provide position statement. Motion was to postpone until March because of organizational changes in DCF, which may affect funding, and the Partnership for School Readiness was also making funding changes, a clear direction has not been defined by the Board. Three options, (1) send no decision to the County Council, (2) stay until one Board member changes their mind, which would result in a 5-3 vote, not sending a very strong vote to the Council, and (3) need for additional time to study the issue and impacts of changes in DCF and School Readiness.

Karen Bourbonnais stated she doesn’t need more information, just more time to sort through information already provided. Mary Bruno stated that there has been a considerable amount of misconceptions about the process. The suggestion was made for the Board to visit some of the Family Home Day Care providers. Karen Bourbonnais agreed that visits may be helpful. Kymberly Cook asked to see the checklist for Licensed and Registered homes. Checklists have been provided previously to the Board. Marisa Shirley stated concern about the funding situation and the lack of communication between agencies and the impact of imposing additional inspections. Maria Augustine recommended that Board present an interim report to the Council requesting more time to study the issue. Marisa Shirley questioned if the Board can impose a time-frame for implementation if licensure is mandated. Mary Bruno responded that if the Board presents a strong position regarding licensure to the Council that a time-frame could be recommended. Mary Lou Mirino expressed concern over costs to the provider for licensure i.e. septic tank upgrades. Maria Augustine stated that it is still parental choice as to where they choose, whether they are licensed or registered. Mary Lou Mirino stated that some registered providers expressed concern that, just because they did not want to become licensed, they may have something to hide. Tentative date to get on Council Agenda set for December 4. If Board needs to meet prior to January, December 10 at 5:30 pm set up as tentative date if the Council does not approve request for additional time. Sub-committee of Mary Bruno and Mary Lou Mirino to meet and prepare presentation for Council on November 11 at 10:00 am. Chair requested CFAB Board to attend December 4 meeting if possible. Mr. Williams also advised that he is checking with the County Attorney regarding establishing a community standard, or a middle ground, that the Council may approve without mandating licensure.

New Business: Motion made by Kymberly Cook and seconded by Karen Bourbonnais to adopt the Annual Report, CFAB goals and objectives for 2004. Motion passed. Chair requested staff to provide monitoring schedule since this is one goal that was not achieved.

Board reviewed 2004-2005 Evaluation Elements and Funding Criteria changes recommended by the Budget Sub-Committee:

1. Need for Service from 20 to 25%
2. Services Expectation Documentation remain at 20%
3. Innovation Incentive from 10% to 5%
4. Operational and Administrative Capability from 15% to 5%
5. Direct Service to Client from 15% to 20%
6. Combine Cost/Effectiveness Cost/Efficiency and change to 15%
7. Geographic Consideration change from 5% to 7%
8. Community Based from 5% to 3%

In addition to the percentage changes for item number five combine Prevention/Intervention into one category with two points and Treatment/Residential into one category with one point. The points for item number seven changes from two or zero to one or zero. Motion made by Mary Lou Mirino and seconded by Marisa Shirley to approve recommended Evaluation Elements. Motion passed.

Funding criteria is recommended as follows:

1. All applications will be accepted. Staff will note missing or inaccurate information. Score will reflect incompleteness. Board will determine if late applications will be accepted individually.
2. A cut-off scoring of 2.0 is established for new programs. New programs scoring less than 2.0 will not be funded.
3. A cap of $15,000 is established for any new programs funded by Children funding.
4. A cap of $25,000 is established for any new programs funded by Community funding.
5. Programs that are residential or receive matching funds are held harmless.
6. Existing programs that score 1.75 or less may have funding cut up to 50%.
7. A 10% cap on existing programs over previous year’s funding is established.
8. A 7% cap of total budget is established to fund new programs.

After Board discussion the following changes were recommended:

Item 5. Programs that are residential are held harmless.

Item 8. Funding of new programs cannot exceed the amount of growth.

The percentages assigned to scores are recommended as a guideline.

Motion made by Karen Bourbonnais and seconded by Maria Augustine to accept Funding Criteria with recommended changes. Motion passed.

CFAB reviewed 2004-2005 Application with changes made to page 7A in Section Two which combined Prevention/Intervention and Treatment/Residential. Motion made by Kymberly Cook and seconded by Karen Bourbonnais to accept application with changes. Motion passed.

Public Participation: Cecile Rice of League of Women Voters stated that the purpose of their request for mandatory licensure is for the safety of children. She also expressed appreciation to the Board for their efforts.

Advisory Board Participation: Karen Bourbonnais asked if anyone is interested in mentoring a teenager through the Futures program to contact her. Kymberly Cook expressed appreciation to the budget sub-committee for all the work on the funding criteria. Marisa Shirley also expressed appreciation. Mary Bruno stated she appreciates the new Board members and the new perspectives they bring to the Board.

Meeting adjourned: 7:45 pm.

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