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Quorum: Yes

Chair’s Report:
Chair advised Board of next meeting which is Wednesday, January 25, 2006 at 5:5 pm at the New Smyrna Beach Regional Library. Chair recognized members of the Volusia County Career Development Team, Bobbie Bryant from Leisure Services and Jeannine Jennings from Purchasing and Contracts

Minutes:
Motion made by Deborah Denys and seconded by Dave Evans to approve minutes of September 21, 2005 Motion passed.

Correspondence:

Request for funding from Raymond Sylvestre of Dove Villas. ($27,000)
Request for funding from Nita Schmellick of P-3 Community Foundation ($55,916)
Request for funding from Minister Brown of Back to Basics ($20,000)

Claris Mac’Kie of Family Renew advised that Dove Villas may qualify for financial assistance through a supportive housing grant from HUD. Claris will assist Dove Villas in applying.

Currently there is $18,305 available in children funding, and $4,599 in community funding. Karen Bourbonnais stated that the board has to consider the amount of funding given to new agencies through the application process. Mr. Williams stated that the Board could move dollars from children to community funding if they chose to do so. The cap established for new programs for 2005-2006 was $15,000 based upon their score. Dave Evans suggested that the agency complete an application and the agency be given a score. Mary Bruno stated that in the past the Board only gave emergency funding based upon specific requests for specific issues, not necessarily new programs that came forward. Agencies were advised to apply in the next fiscal year. However, if there were emergencies, i.e. hurricane damage, leaky roofs, or something that was needed to keep the program going the Board would consider assisting. MaryLou Mirino stated that she not recall funding new programs during the year. Deborah Denys stated that the Board could fund new programs now, if the Board chose to do so. MaryLou Mirino stated that the Board may not want to deal with applications coming in all year long. Dave Evans stated that the Board has spent a tremendous amount of time and effort on the application and scoring process. Deborah Denys suggested that the agencies complete the application and submit for funding consideration in January. Karen Bourbonnais advised that board should proceed with caution, in that a one time emergency assistance is one thing, with the limited funding, but funding new programs midstream seems unfair to agencies funded through the normal funding cycle. Mr. Williams suggested that the board may want to consider, if excess funds are available, defining the type, or nature of the program that the board wants, and then advertising for that, to give all programs an opportunity to apply for the additional dollars. Mary Bruno stated that the Board has used this method, particularly with summer camp. Mr. Williams recommended that if the Board wants to accept applications on programs, then set up the criteria and timeframe and allow all agencies that has an interest to apply for any available funds. Mary Bruno stated that the Board has approved, on an emergency basis, child care, daycare equipment on a one time basis. Motion made by Karen Bourbonnais to not accept applications for funding outside of the normal time frame and to use any excess funding only for tangible and specific emergency type assistance to organizations in the community that serve children and families. Motion seconded by Dave Evans. Motion passed. Deborah Denys opposed. Mary Bruno advised agencies that may be some items/supplies that the Board may be able to assist with, without asking to fund the start-up of a complete program. She also advised agencies to apply for funding in the regular funding cycle. Karen Bourbonnais stated that all three agencies requesting funding are very worthwhile programs in the community. Mary Bruno advised agencies that they may request funding on an emergency basis, a one-time start up cost, or a family that has a destitute financial situation. Mr. Williams also advised Dove Villas that if they had a family that had to pull their child out of program because of the lack of funding, that would constitute an emergency, they could come back before the Board and request assistance. Mary Bruno also advised Back to Basics that if there were specific equipment or some kind of services that they have to have, they could also request assistance. Minister Brown was advised that a letter to the Board with the specific request could be submitted.

Old Business:

None

New Business:

Lize Kalashian Bell. Executive Director of the Healthy Start Coalition requested a volunteer from the CFAB to service on the Planning Committee for the 2006-2008 Service Delivery Plan for Healthy Start. Deborah Denys volunteered to serve on the committee representing the CFAB. Motion by Mary Bruno and seconded by Essie Smith to appoint Deborah Denys to serve. Motion passed.

Staff presented recommendation on Application Summary for 2006-2007 application process. Programs funded during the 2005-2006 fiscal year would only provide one original application packet, and 12 copies of section 2A, application summary. Programs not funded in fiscal year 2005-2006 would provide 12 copies of complete application packet. Karen Bourbonnais stated that she appreciates the application summary form which will assist in the review of the application. Motion made by Karen Bourbonnais and seconded by Kymberly Cook to adopt the application summary form and the revised application as presented. Motion passed. Mary Bruno asked that the agency identify if the service area has been changed from the prior year. Dave Evans requested that a statement requesting if any significant change from the prior year be added.

Public Participation:

Lize Kalashian suggested submitting the application on CD’s.

Advisory Board Participation:

Karen Bourbonnais advised that the JA in a day at Osteen Elementary School is still scheduled for November 17 and she still needs two volunteers. Kymberly Cook expressed appreciation to staff for application summary change. On behalf of Community Based Care, a fundraiser Poker Run will be held on November 5. This fundraiser will benefit 1,455 neglected and abused children in Volusia and Flagler counties. Karen Bourbonnais attended the last meeting of the Community Alliance and reported that they had a presentation on mental health, CBC and Volusia County Health Department. Kymberly Cook reported that CBC exceeded all the state benchmarks last year. Deborah Denys reporting that the Early Learning Coalition of Volusia and Flagler Counties are seeking new board members from the private sector.

Adjourned: 6:20 pm

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