Bidder registration form instructions
Registering as a vendor with Volusia County does not guarantee that the bidder will receive a bid for their services, since bids are only solicited when there is a requirement,
TYPE all information in the spaces provided.
Type company name and complete mailing address of business. List contact person, telephone number(s), and name of individual authorized to give information such as price quotes. List the Company's Federal Identification number (the number the business reports its taxes under) or the Owner's Social Security number if the business is a Sole Proprietorship or Partnership. This is required for Internal Revenue Service reports.
Be sure to include your e-mail address for our use when notifying you of open solicitations; Volusia County will be migrating to a new system of solicitation notifications that will be done by e-mail only. If you have no e-mail address, note "no e-mail address" on the registration form.
Disadvantaged Minority and Women Owned Business Enterprise (D/M/WBE)
The County has a D/M/WBE GOAL PROGRAM. D/M/WBEs are not given preference over other bidders. Leave blank if not applicable. If Company is certifiable as a Disadvantaged, Minority or Women Owned Business Enterprise, place the letter of classification that most closely fits your Company in appropriate box. The group definitions are as follows:
A Black American: persons having origins in any of the Black racial groups of Africa
B Hispanic American: persons of Mexico, Puerto Rico, Cuba or countries in Central or South America or other Spanish cultures or origins, regardless of race
C Native American: persons who are American Indian, Eskimo, Aleut, or Native Hawaiian
D Asian/Pacific Americans: persons whose origins are from Japan, China, Taiwan, Korea, Vietnam, Laos, Cambodia, the Philippines, Samoa, Guam, the US territories of the Pacific, or Northern Marianas
E Asian/Indian Americans: persons whose origins are from India, Pakistan, or Bangladesh
L Women: persons of female gender
Commodity Code
Refer to Commodity Code list to determine which commodity code most closely identifies the product or service your company provides and type in Primary Commodity Code block. If there are other products or services that your company provides, list up to five additional codes. The Commodity Code list contains the majority of all commodities or services that the County solicits bids or proposals for on a regular basis. If the product or service your provide is not listed here, the County probably does not solicit bids for it on a regular basis. However, if your commodity or service is not listed, submit a separate list clearly identifying your commodity or service, and the County MAY include it in the future.
Do not list commodities or services that you cannot provide a responsive bid for if solicited. Failure to respond to Invitations (submission of a bid or proposal or a NO-BID statement) indicates a lack of interest and after three times may lead to removal from the bidders list. It is important that you promptly notify us if there is a change of address. Many commodities and services are only solicited occasionally or at lengthy intervals, 3-8 years.
FAX the application page to us at (386-736-5972) or MAIL the application to Volusia County Purchasing, 123 W. Indiana Ave, DeLand, FL 32720-4608. Submit form once only. If you wish to submit additional information, mail under separate cover to address above. Do NOT fax literature!
Again, be sure to include your e-mail address for our use when notifying you of open solicitations; Volusia County will be migrating to a new system of solicitation notifications that will be done by e-mail only. If you have no e-mail address, note "no e-mail address" on the registration form.
Thank you for considering doing business with the County of Volusia, Florida.
Comments or questions?
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Volusia County, Florida.