County Council Proclamations

Volusia County recognizes the importance of honoring individuals, organizations, and initiatives that have made a positive impact on our community. A proclamation is an official document issued by the Volusia County Council to commemorate a time period, raise awareness about an issue, celebrate milestones or community events, recognize heroic acts, or honor individuals, businesses, or groups who made outstanding contributions to the community.

Proclamation guidelines

• Proclamation requests must be submitted by a Volusia County resident, business, department, or stakeholder.
• Proclamations must be sponsored by a County Council member and approved by the Volusia County Council.
• Proclamations must be of significant interest or relevance to Volusia County or Volusia County residents, businesses, initiatives, or programs.
• Proclamations are presented off-site or mailed to the recipient, unless specifically requested for presentation during a County Council meeting by a County Council member.
• Proclamations presented during a County Council meeting must be pre-approved by a majority vote of the County Council at a prior meeting.
• Parties requesting a proclamation are required to provide a draft of the requested proclamation language.
• Draft proclamations must be a maximum of one page in length with four "where as" clauses consisting of no more than two sentences each per clause.  
• Please review this sample proclamation for general guidelines.
• Individuals requesting proclamations must be associated with the entity, person, or subject matter.
• Proclamation requests must be submitted at least six weeks prior to the relevant date of significance.
• Proclamation requests that are advertisements, commercial or political in nature, or promote one religion over another will not be approved.
• If a proclamation has been issued in the past, a new request must be submitted for each reoccurring proclamation. In the case of proclamations that occur annually, a new request must be submitted each year.
• Volusia County reserves the right to alter or edit all submitted draft proclamations.
• Volusia County reserves the right to issue a certificate or letter of recommendation instead of a proclamation.
• Reasonable attempts will be made to accommodate all requested proclamations; however, Volusia County reserves the right to deny any proclamation request.

Volusia County Certificates or Letters of Recognition

A Certificate or Letter of Recognition is a document presented by the County Council, an individual Councilmember, or Volusia County Administration for the purpose of recognizing a specific time period or event, raising awareness about an issue, to celebrate a milestone, or act as a letter of support or endorsement for an initiative of significance for individuals, community organizations, and businesses.

Certificates and Letters of Recognition Guidelines

• Certificates and Letters of Recognition do not require full County Council approval, unless presented by the entire County Council.
• Certificates and Letters of Recognition can be presented by the entire County Council, an individual County Council Member, a representative from County Administration.
• Certificates and Letters of Recognition may be presented at a County Council Meeting, at an external event, through electronic correspondence, or by mail if appropriate.
• Parties requesting Certificates or Letters of Recognition are required to provide a description of the request and any associated language that would be included in the certificate or letter.
• Parties requesting Certificates and Letters of Recognition must be clearly associated with the entity, person, or subject matter being honored.
• Volusia County reserves the right to apply proclamation guidelines to Certificates or Letters of Recognition.
• Volusia County reserves the right to alter or edit all submitted draft Certificates or Letters of Recognition.
• Reasonable attempts will be made to accommodate all requested Certificates or Letters of Recognition proclamations; however, Volusia County reserves the right to deny any proclamation request.

How to request a proclamation

For more information or to request a Volusia County proclamation, certificate, or letter of recognition, please contact Volusia County Community Information Specialist Pat Kuehn at pkuehn@volusia.org or 386-822-5062, ext. 12934.