Purchasing and Contracts
The mission of Purchasing and Contracts is to provide for fair and equitable treatment of all persons involved in public purchasing by the county, to maximize the purchasing value of public funds in procurement, and to provide safeguards for maintaining a procurement system of quality and integrity.
Effective March 1, 2021, Volusia County has transitioned to a new e-Bid/RFx software powered by Mercell Source-to-Contract, a completely free service for all respondents. Open solicitations and public notices are now available for review on the Mercell Source-to-contract platform only. We will no longer post new solicitations or public notices to the website currently listed on the Purchasing & Contracts’ website located at https://vcservices.vcgov.org/solicitation_list/. We will no longer accept paper bids or any other method of submittal; all submittals will be via the Mercell Source-to-Contract platform.
To access Volusia County solicitations, visit https://app.negometrix.com/buyer/970.
To register your company and to receive notification of future solicitations, visit https://app.negometrix.com.
Registration with Mercell Source-to-Contract is free and is required prior to submitting an electronic bid response. When you click the PARTICIPATE button in the solicitation, you will be required to register or log in with your account information. We suggest your company complete registration with Mercell Source-to-Contract no later than 24 hours in advance of the bid submission deadline to ensure proper enrolment. Should your company need assistance with registering, please contact the Mercell Source-to-Contract Service Desk by calling 724‑888‑5294 or by emailing firstname.lastname@example.org.
For archived/historic solicitation details closed prior to March 1, 2021, visit https://vcservices.vcgov.org/solicitation_list/
New vendors are still required to register in Vendor Self Service (VSS). Visit https://www.volusia.org/services/financial-and-administrative-services/purchasing/vendor-self-service.stml.
W-9 form for submission with new vendor registration.
Public Openings and Public Meetings:
Bid openings and Public meetings may be attended either in person or remotely. Bid openings may be accessed remotely by the use of the following link:
Join from your computer, tablet or smartphone.
You can also dial in using your phone.
United States: +1 (646) 749-3112
Access Code: 467-297-821, OR
attend in person in the Purchasing Conference Room located at 123 W. Indiana Ave., Room 302. Masks will be strongly encouraged and available if space does not allow for social distancing.
Pre-bid Meetings: Information for location and remote access for all pre-bid meetings will be published for each individual solicitation. Masks will be strongly encouraged and available if space does not allow for social distancing.
Evaluation Committee Meetings: Location and remote access for all evaluation committee meetings will be included in the public notice for each individual solicitation. Masks will be strongly encouraged and available if space does not allow for social distancing.
Information for access for all evaluation committee meetings/pre-bid meetings will be published for each individual solicitation.
Access for all evaluation committee meetings will be included in the public notice for each individual solicitation.
- Local bid and quote preference ordinance (Jan. 2012, §2-269.5)
How to Do Business with Volusia County
- PDF presentation from our Vendor Workshops, or go to web page for more information on webinar registration.
- Revised Protest Procedures (July 2014)
- Debarment Procedure (March 2017)
- Archived Solicitation Announcement List
- Purchasing & Contracts Division Procedures Manual [PDF]
- Purchasing Ordinance [PDF]
- Computing Security Procedures [PDF]
- CJIS Security Policy, Addendum, & Acknowledgement form [PDF]
- Volusia County Travel and Training Policy
- Debarred and Suspended Vendors List
Americans With Disabilities Act (ADA):
In accordance with the Americans With Disabilities Act (Title III) and Section 286.26, Florida Statutes, disabled persons who need special accommodation to participate in the proceedings, or an interpreter to participate in any proceedings, should contact the county’s ADA Coordinator at 386-248-1760 for assistance at least two (2) business days before any meeting date.
Assisted listening system receivers are available for the hearing impaired, and can be obtained from the Deputy Clerk by contacting the county’s ADA Coordinator at 386-248-1760.
Read the full ADA Notice under the American with Disabilities Act (Title II).
Read the County of Volusia Grievance Procedure under the Americans with Disabilities Act (Title II).
Si usted necesita ayuda o copias de estos documentos en español, llame por favor a nuestra oficina al numero 386-736-5935.