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Purchasing and Contracts

Effective 04/03/2020, Volusia County government offices will be closed to the public.  All bids must be submitted via third party (USPS, FedEx, UPS, etc.).  Any changes to bid submission deadlines will be posted in the form of an addendum.

Hard copies of bid submittals are no longer required. One (1) COMPLETE electronic copy on a CD or USB drive in PDF format shall be submitted. (Excel spreadsheets shall not be recorded in PDF).  The electronic copy of the RFP Submittal shall include ALL submittal requirements, as detailed in Section 4.0.  Electronic copies shall NOT be password protected.

All meetings will be held virtually until further notice. Bid openings can be accessed remotely by the use of the following link:

Join from your computer, tablet or smartphone.
https://www.gotomeet.me/VolusiaCountyPurchasing

You can also dial in using your phone.
United States: +1 (646) 749-3112

Access Code: 467-297-821

Access for all evaluation committee meetings will be included in the public notice for each individual solicitation.


Mission: The mission of Purchasing and Contracts is to provide for fair and equitable treatment of all persons involved in public purchasing by the county, to maximize the purchasing value of public funds in procurement, and to provide safeguards for maintaining a procurement system of quality and integrity.


Local bid and quote preference ordinance (Jan. 2012, §2-269.5)

How to Do Business with Volusia County 
PowerPoint presentation from our February 12 & 13, 2020, Vendor Workshop sessions.

Revised Protest Procedures (July 2014)

Debarment Procedure (March 2017)

W-9 form (November 2017)
Must be completed and submitted as part of VSS registration.

VSS Image


Key Links

Solicitation Announcement List
Purchasing & Contracts Division Procedures Manual  [PDF]
Purchasing Ordinance  [PDF]
Computing Security Procedures [PDF]
CJIS Security Policy, Addendum, & Acknowledgement form  [PDF]
Volusia County Travel and Training Policy
Debarred and Suspended Vendors List


In accordance with the Americans With Disabilities Act (Title III) and Section 286.26, Florida Statutes, disabled persons who need special accommodation to participate in the proceedings, or an interpreter to participate in any proceedings, should contact the county’s ADA Coordinator at 386-248-1760 for assistance at least two (2) business days before any meeting date.  

Assisted listening system receivers are available for the hearing impaired, and can be obtained from the Deputy Clerk by contacting the county’s ADA Coordinator at 386-248-1760.

Read the full ADA Notice under the American with Disabilities Act (Title II).
Read the County of Volusia Grievance Procedure under the Americans with Disabilities Act (Title II).

Si usted necesita ayuda o copias de estos documentos en español, llame por favor a nuestra oficina al numero 386-736-5935.


Maps

Map to city of DeLand and
Map to bid opening location and parking around the Thomas C. Kelly Administration Center

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    123 W. Indiana Ave.
    DeLand, FL 32720
    (386) 736-2700

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