Submitting a proposal
Vendor registration: Invitations to Bid, Requests for Proposals, Requests for Statements of Qualifications, and quotations are solicited from all vendors whose registration information is maintained in our Vendor Self Service (VSS) computerized program administered by the county. This data, containing the vendor's commodities and/or service offered, is maintained by the Vendors themselves.
Vendors may register with the county by going to the Purchasing and Contracts' main page. Follow the link to Vendor Self Service (VSS). It is important that vendors maintain their account data with all updates in address, telephone number, ownership, business type, or other changes in their business through the Vendor Self Service program.
Current solicitation announcements are listed on our bid web site at vcservices.vcgov.org/bidlistnet1/default.aspx
Submission of formal solicitation responses: Proposals must be submitted on the forms provided by the county (or exact photocopies). For solicitation specifications, forms, and submittal requirements, please refer to the solicitation document or contact the Volusia County Purchasing office.
If a proposer cannot bid on all items, the items on which there is no bid should be marked with the words "NO BID."
Submittals: All responses must be properly identified, contained in a sealed package/envelope, and submitted to the Purchasing Office by the advertised deadline date and time. Any submittal received after the deadline will not be considered.
Opening: All formal responses are opened and names of submitters are read publicly at the location, time, and date stated in the solicitation documents.
Award: An award of a solicitation is made to the most responsive and responsible bidder. The County is not bound to make an award on the basis of price alone.
Deliveries: All shipments to the County of Volusia shall be F.O.B. destination to the location(s) on the Purchase Order.
Unless specifically excepted by the Purchase Order, partial shipments are usually acceptable.
Proof of Exemption form